How to make Strategy SEXy

When I tell people that I am a futurist the reactions fall into two broad categories.

  • “That is so cool” – to which my response is generally “can you go and tell my 15 yr old because he in no way thinks I am cool”.
  • What the ****** is a futurist. That happened to me yesterday when I was sitting in the audience for the launch of a new Horizon Scanning tool that we are working on with the Department of Premier and Cabinet here in Victoria. The group in the seats behind me were saying “what is a futurist, there is supposed to be one here?” My general response to that reaction is : we help people think differently about the future so they can shape their strategy.

I like to show people the Futurist Meme from http://www.wfs.org/content/what-people-think-i-do-meme-futurist

because it is largely true from a number of perspectives and I do like to think that what I do is about helping people get a few more pieces of the puzzle about what the future might hold.

Because the future is inherently unknowable we need to take the possibilities that we see and put them into a forward strategy because while the world is highly uncertain, complex, and rapidly changing we still need to do stuff.

To do that we use the acronym SEX for strategy. Partly because it is easy for people to remember  and partly because sex is sort of involved. Sex stand for Strategy, Experimentation, and eXploration.:

Strategy

Strategy is about what we know enough about to create a hard, detailed plan. This can be the case even in the face of considerable uncertainty. For example if we look at agricultural research in the face of climate change there is a huge amount of uncertainty. Even if we put aside the arguments between those that believe in climate change being largely man -made and those that do not there is still considerable uncertainty in the macro models. Beyond that once we drill down into specific geographical regions the uncertainty is much higher. In the face of that uncertainty research into improving the water utilsation of plants is still very useful. If climate change does not occur then those plants will still be useful in areas that were previously too dry to grow them. If the actual regional outcomes are far different that the median models then the plants will still be useful somewhere, even if it may be far away from what was envisaged when the research began. Strategy is about creating a detailed, defined plan that fits how the organisation actually works rather than fitting the organisation to the plan. It is also about finding things to do that are successful in multiple forward scenarios.

Experimentation

The reality is that we live in a complex, rapidly changing and uncertain world. Most people respond to that  by trying to create certainty through forecasts or spreadsheet models derived from MBA programs that give the aura of robustness. The reality is that in a complex, disruptive world there are many things that will blind side us. This is hard for many people to accept, and especially for the smartest people in the room who have a hard time accepting that they cannot know the answers, Or even if they do, they have a hard time admitting it to others. This is where sex comes in……

Species and ecosystems respond to inherent uncertainty in their environment by having diversity, and populations or ecosystems that do not have that diversity are very brittle in the face of change. That diversity is fueled in part by sex and the exchange of genetic material. The parallel in organisations is to have an exchange of ideas and perspectives that are driven into many small experiments and trials that we are continually putting in place at the edges. Then as the environment changes we have multiple, pre-made approaches and capabilities that can respond to the changes. This requires a cultural change that accepts and even rewards failure, and also accepts that we have to feel our way forward.

It is our strong view that this experimentation is best carried out via a group of organisations so that we get a variety of ideas and perspectives, and also share resources  and risks in trying out things.

eXploration

No matter how good our strategy is, and how well we are experimenting at the edge we also need to keep our eye out for what might happen. This allows us to change our detailed strategy as necessary but also inform our thinking and and design of experiments and trials. This exploration needs to be both lateral and vertical.

The science fiction writer William Gibson is famous for saying “the future is already here it is just unevenly distributed”. There are lots of new and different things happening in different industries, different cultures, different areas of expertise and different countries. I am also fond of the saying that “good artists copy, great artists steal” Get out and have a look at what you can bring back into your organisation or industry and change how things work. That is the lateral approach.

The vertical approach is about deeper understanding. It is about getting below the surface of trends or ideas and understanding what is really driving them. It is about looking at the drivers from the point of view of behavioural economics, metaphors, philosophy, etc and getting a deeper understanding. It is about dropping the stuff you see into thinking frameworks and models so you can understand more deeply than anyone else and design approaches and strategy that others have not thought about. It is at the heart of business model innovation.

If you work out a way to put all this together in a way that suits how your organisation really works then you can create an organisation that can strategise and feel its way to the future more successfully.

Paul Higgins

p.s. – next month we are starting a collaboration process on experimentation with a number of organisations, and yesterdays launch with Dpt of Premier and Cabinet is about a formal scanning model for exploration. If you are interested in either of those approaches contact me at paul@emergentfutures.com

My Favourite Applications

I was asked yesterday to do some guest lectures on the influence and future of web technologies to Digital Media, Education and Creative Arts university students. In some ways I  find that a bit daunting because they will have grown up with the web. It got me thinking about what to talk about and I guess a perspective from an old fogey who has lived through the changes is worthwhile. One of the things I get asked a lot after keynotes and workshops is what applications do I use and why?  I am getting a new laptop delivered today (maybe my last one ever because of tablet developments) and it got me focused on what were the first applications I would load on to it to get me going and to coordinate with my other devices and work colleagues. So here are my top web based cross platform technologies (after of course basics like a Chrome Web Browser)- in order of importance.

1/ Evernote

If I had to pick one application it would be Evernote as it has become the core of what I do.

We use it to store all of our environmental scanning material which then feeds into client work, keynote presentation preparation. For example we generally have a 3-6 month lead time for presentations so on top of our core scanning notebook I collect  cross links to the notes in our system under specific presentation titles to go back to once we start to put together a narrative

I use it to track project notes because I can record it on my desktop, my iPad and my android phone.

I use it for check-lists for travel for the same reason

The web clipper allows me to clip interesting articles and reports for about 30 minutes in the morning which then syncs effortlessly so I can read them on my iPad when travelling

I photograph workshop worksheets and maps and share those with clients afterwards.

The system allows export of all the data so we can keep offline back ups and get our stuff out any time that we want to.

Bets of all it is free although we pay for the premium version

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I pray every day that they stay as a stand alone business and do not get taken over by Microsoft especially.

2/ Drop Box

For those not familiar with it Drop Box allows you to place a folder on your hard drive and anything that is saved in there is synchronised to the cloud and then synchronised to any device you have the application loaded on to.

I use drop box to:

Share a folder with my farm manager so I can see his reports and back up database files any time that I want to from wherever I am

Share a folder with Kim our office manager so I can see all our scanned documents (which is most things) at any time

Keep all the images that we use for presentations so I can access them from any device for preparation.

Save a copy of keynotes before I travel to present (I am paranoid about not having a presentation work so I save one on the hard drive, one on a USB stick, a separate portable version on a different USB stick which I put in a separate bag, upload one to Prezi (see below), and download one from Prezi to my iPad)

Share client documents for workshops and project work

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3/ Kindle 

I no longer buy any non fiction books it printed version (I still like a printed book for fiction reading in bed and on planes and one of the people that prompted this post told me the other day he buys eBooks and prints them!!!)

The convenience of being able to carry so many books with me that I have notes in and being able to access that on desktop, iPad and smartphone is fantastic for me ( I mainly use the iPad). The convenience of having a book delivered to me 1 minute after making a  decision to buy it, and to have access to a much wider range of publications than I ever could locally is great.

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4/ ABC iView

This is more an entertainment one and local to Australia than a work one but we use it a lot. I rarely watch TV when it is on these days, preferring to time shift my viewing habits. iView works seamlessly and we use it a lot on the iPad either stand alone or plugged into the TV. It allows you to create a watch list and to watch programs and remembers where you were if you only watch part of a show. That is useful because I am often up well before Jo and Miles and watch a bit on my iPad while having breakfast.Image

5/ TweetDeck

I use TweetDeck more on my computer than I do on my iPad because I am not that keen on the iPad app and find it hard to integrate my overall workflow with it on the iPad.

I use Tweetdeck to organise my Twitter stuff and have several columns set up inside it than I find useful:

A Follow column which is for all the people I follow. This is too large a group to look at all the time but I try and dip into “the stream” 2-3 times a day for serendipity.

A mentions column to track where I am being mentioned and re-tweeted

A direct message column which is set up with a pop up notice so I can respond to people

A “my perspectives list” which is a core group of people I follow assiduously on a daily basis for scanning and information purposes If you want to see this – it is a public list at https://twitter.com/#!/futuristpaul/my-perspectives-list)

A scheduled updates list because we tend to queue tweets to get a spread over different parts of peopel’s day in different parts of the world and to manage workflow on our side.

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6/ Skype

Which we use all the time for internal communication and for travel, both on the laptop and on the iPadImage

7/ Prezi and Prezi Viewer

We use Prezi for all our presentations and I love using the Prezi Viewer application on my iPad because I present without notes and like to do multiple run through and rehearse presentations. Having it in a format the looks just like my presentation on my iPad allows me to rehearse multiple times on planes and taxis and hotel rooms and get the flow down pat. I usually give it one more run through just before going on.Image

8/ Carbonite

Carbonite is an on-line back up system. Like most people I am variable when it comes to making back ups and also wanted an offsite solution so that if we had a fire or a burglary we would be able to recover all our important data. It is a set and forget system that works in the background and backs up all the files that you designate and can be accessed from other devices. Image

9/ Got to Meeting

We use Go to meeting all the time for on-line internal collaboration meetings, for practice run through of presentations and for draft presentation checks with clients that want them prior to workshops or keynotes

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So there you go and it certainly demonstrates how integrated web services are to how we work these days.

I would be interested in any suggestions from others on their favourite applications that I should try.

Paul Higgins

The Key Driver of Change for the Future

Key Drivers of Change


As a futurist I am often asked what the future will look like. Apart from the fact that there are many possible futures, presenting one view of the future limits people’s thinking.

I would much rather talk about multiple futures and the major drivers that will shape those futures. This is because the audience I am talking to can then take away that information, critically review it and how it applies to their own circumstances as things change. This provides far more value.

One of the frameworks that we use to look at what might happen is the Three Tees – Technology, Trust, and Transparency. These three are shaping change but they are also interacting with each and changing each other as we move into the future. This is how I think about them:

Technology

Despite the fact that people love to get their hands on new technology I see technology as secondary in the processes that are driving change. If we look at the IT and telecommunications (ITC) area of technology as an example, we have moved from single function devices to technology platforms. A smartphone is essentially a portable mini-computer and people are building different applications and using those applications in different ways every day. This means that the technology is the ticket to play in the game, not the main game itself. It is what is built on top of the technology that counts.

However the ITC technology is fundamentally changing the world in other ways as well. The technology is driving connections all over the world that mean anything that can be digitised can be moved around cheaply and easily and processed in the most effective place. It is also allowing mobility of communications, work and play that are altering how and where we use the technology.

Trust

What is really driving change is the social application of technology. Kevin Kelly, the author of What Technology Wants says social use of technology is making prediction of what might happen very difficult. You might produce a piece of technology or an application to be used on that technology and have a view about how that might be used. Once that technology or application is in the hands of 5 million people they will all have different thoughts on how it might be used and they will innovate in ways you never thought of.

So social use of technology is increasing levels of innovation and change and how that is shaped is largely being driven by trust. If someone I trust recommends that I try an application on my iPad I am likely to do it. In order to populate that iPad with useful applications when I first played with it I reached out to people that I know and trust through email, through Twitter, and via Tumblr the micro-blogging site that we use. That behaviour is being replicated all over the world through social networks, cafe rating sites, hotel complaint sites, etc. If someone I know and trust, or someone who is connected to someone I know and trust tells me something is great I am far more likely to try it. If they give the same business or product a bad rating I am likely to avoid it. Humans have done this for thousands of years; the technology is just amplifying the behaviour and widening the network of people who can take notice. This brings us to transparency.


Transparency

The combination of social networks and the technology that is enabling them is rapidly increasing the level of transparency occurring in all aspects of our lives. Here are just a few examples:
  • You can now use your mobile phone to read bar codes and product labels and get information on that product before you buy it. There are services available that will also give you a price comparison on the same product for shops in your area based on your location being recorded by GPS on your phone.
  • Just recently Real Time Farms has been started by an engineer from Google who describes the service as: 

“Real Time Farms is a crowd-sourced, online food guide, and we’re all about connecting you to fresh sources of food — items you can trust, whether eating in or out,” he explains. “We aim to be the IMDB of food transparency.”

This is opening up where food comes from and displaying it in easy ways for people to find out and also share information with people in that network.

  • Another start up in the transparency area is www.Gri.pe where people can post up their complaints about products and services and seek to have them addressed. The key to this site is that it shows those complaints to all the connections that people have. I recently looked at a complaint that a consultant I know put on their site and it reports the complaint was influencing 487,000 people. Now I am sure that the real number that is influenced is lower than that but it is still a substantial number.


So the technology is enabling connections and forming a platform to build applications on. The social use of that technology is changing how the technology and applications are being used. One of the prime outcomes from this is a rapid change in the transparency we all face and a lot of that change is being driven by the levels of trust we feel for people , products, or organisations. So why is that important.

What Does This Mean and What Should You Do?

I think that these changes are primarily for the good. What they will do is provide greater reward for good behaviour, great service and great products. They will punish bad behaviour and bad products at a much higher level than in the past. They will also mean that branding and marketing will have to change significantly because trusted information and real experiences will become far more important than marketing messages and hype.

This will apply to small business, large business, not for profit organisations, and government alike. Just think of the example of a not for profit organisation that is not telling the whole truth of what they do, or where only a small proportion of donated money goes to the actual cause. That organisation is at much greater risk of being found out and then that message getting out to a much larger number of people. If this makes people and organisations more likely to behave in an ethical manner then I am all for it.

When I talk to people about these changes their first response is they do not have the time to jump in and be involved in these social networks, monitoring what is being said about them and responding. That they are too busy just getting their day to day jobs done. While I can sympathise with that view my response is:

  • First and foremost concentrate primarily on providing a great product, a great service, or great customer service. This is more important than ever and its importance will only grow. These social networks and connections will amplify good signals and bad signals alike. You cannot manage them by being on the networks and influencing the conversation. You primarily manage them by delighting your customers.
  • The conversation about you or your product will happen whether you get involved or not, so not getting involved is not going avoid the issue.
  • Have a good look at using these sorts of technologies and networks to improve your marketing or reduce the costs of your marketing. I recently attended a presentation from the banana industry. They described how they have managed their marketing in the face of significant reductions of marketing dollars due to the crop damage the industry has faced. Innovative use of social media enabled them to gain more marketing exposure than they had when they had much more money. Necessity is the mother of invention and they freely admit they were forced into an action they should have done earlier and voluntarily.


In this article I have not even touched on the increased competition that technology is bringing to our worlds through global connections and the destruction of business models. More on that later